Overview:
We are seeking an experienced Title Coordinator / Title Clearance Officer with proven experience managing New York and New Jersey title files from title report issuance through closing. The ideal candidate will be responsible for coordinating all title clearance activities, resolving title issues, obtaining required documentation, and working closely with attorneys, lenders, buyers, sellers, and internal teams to ensure transactions are cleared and ready for closing. This position requires excellent organizational skills, strong communication abilities, and a solid understanding of title insurance processes and real estate transactions.
Employment Type:
- Full-Time
- Remote
- 40 Hours per Week
Schedule:
- Monday to Friday
- U.S. Business Hours (Eastern Time)
Key Responsibilities:
- Manage title files from report issuance through closing.
- Review title reports and identify outstanding title requirements and exceptions.
- Coordinate the clearance of title issues, including liens, judgments, mortgages, easements, and other encumbrances.
- Obtain payoff letters, satisfactions, releases, affidavits, and other required documents.
- Communicate regularly with attorneys, lenders, real estate agents, clients, municipalities, and other parties involved in the transaction.
- Follow up on outstanding requirements to ensure timely file clearance.
- Verify that all title conditions have been satisfied prior to closing.
- Maintain accurate file documentation and status updates.
- Coordinate with internal closing teams to ensure files are ready for settlement.
- Meet company turnaround times while maintaining a high level of accuracy and service.
Qualifications:
Required
- Previous experience as a Title Coordinator, Title Clearance Officer, or similar role.
- Hands-on experience coordinating New York and New Jersey title files.
- Strong understanding of:
– Title reports and commitments
– Title exceptions and requirements
– Liens and judgments
– Mortgage payoffs and satisfactions
– Property ownership and recorded documents
– Real estate closing process - Experience obtaining title clearance documentation.
- Excellent organizational and multitasking skills.
- Strong written and verbal English communication skills.
- Ability to manage multiple files while meeting deadlines.
- Ability to work independently in a remote environment.
Preferred
- Experience using title production or title management software.
- Familiarity with TrackerPro or similar title software.
- Experience working with title agencies, settlement companies, or real estate law firms.
Tools:
- TrackerPro (Preferred)
- Microsoft Office Suite
- Google Workspace
