Overview:
We are seeking an experienced Recording Department Specialist with a strong background in the New York and New Jersey title industry. The ideal candidate will be responsible for preparing, reviewing, and recording post-closing documents while ensuring compliance with all applicable county recording requirements. This role requires meticulous attention to detail, knowledge of county-specific recording procedures, and the ability to process documents accurately and efficiently to ensure successful recording.
Employment Type:
- Full-Time
- Remote
- 40 Hours per Week
Schedule:
- Monday to Friday
- U.S. Business Hours (Eastern Time)
Key Responsibilities:
- Prepare, review, and record real estate documents with county recording offices in New York and New Jersey.
- Process and submit deeds, mortgages, CEMAs, assignments, satisfactions, UCC filings, and other title-related documents.
- Verify document accuracy, completeness, and compliance with county recording requirements prior to submission.
- Monitor recording status and promptly resolve rejected or suspended recordings.
- Coordinate with title examiners, closers, attorneys, lenders, and county offices to resolve recording issues.
- Maintain accurate records of submitted and recorded documents.
- Ensure all post-closing documentation is processed within required turnaround times.
- Stay current on county-specific recording regulations, fees, and procedural updates.
- Organize and maintain electronic and physical recording files as needed.
- Support internal teams with recording-related inquiries and documentation.
Qualifications:
Required
- Previous experience working in the Recording Department of a New York or New Jersey title company.
- Hands-on experience recording:
– Deeds
– Mortgages
– CEMAs (Consolidation, Extension, and Modification Agreements)
– Assignments
– Satisfactions
– UCC filings
– Other real estate and title-related documents - Strong knowledge of New York and New Jersey county recording requirements and procedures.
- Experience identifying and correcting recording issues prior to submission.
- Excellent attention to detail and organizational skills.
- Strong written and verbal English communication skills.
- Ability to manage multiple files and meet strict deadlines.
- Ability to work independently in a remote environment.
Preferred
- Experience using electronic recording (eRecording) platforms.
- Experience with title production or title management software.
- Familiarity with TrackerPro or similar title software.
- Experience working with title insurance agencies, settlement companies, or real estate law firms.
Tools:
- eRecording Platforms (Preferred)
- TrackerPro (Preferred)
- Microsoft Office Suite
- Google Workspace
Success Measures:
First 30 Days
- Become familiar with company workflows and county-specific recording procedures.
- Successfully process assigned recording files with minimal errors.
- Demonstrate an understanding of recording compliance requirements.
Within 60 Days
- Independently manage recording submissions for New York and New Jersey files.
- Resolve recording rejections and deficiencies efficiently.
- Consistently meet recording turnaround time expectations.
Within 90 Days
- Maintain a high level of recording accuracy and compliance.
- Successfully manage a full post-closing recording workload.
- Contribute to timely closings by ensuring documents are properly recorded and returned.
