Overview:
We are seeking a highly organized and detail-oriented Virtual Assistant to support bookkeeping and tenant relations for a growing real estate portfolio. The portfolio includes 20–25 single-family homes and multiple larger properties with 50–70 units. The ideal candidate has hands-on experience with RentManager and a strong background in real estate bookkeeping and tenant communication.
Key Responsibilities:
Bookkeeping & Financial Management
- Manage accounts receivable and payable across multiple properties
- Perform bank reconciliations per property
- Process and coordinate bill payments with proper approval workflows
- Maintain accurate and up-to-date financial records in RentManager
- Assist in generating financial reports as needed
Tenant Relations & Administration
- Handle tenant onboarding within RentManager
- Manage rent collection and follow-ups on outstanding balances
- Communicate with tenants regarding payments and account-related concerns
- Maintain organized tenant records and documentation
System & Process Management
- Utilize RentManager to its full capacity for both financial and tenant management tasks
- Ensure all data is accurately entered and maintained in the system
- Follow established SOPs and contribute to process improvements
Requirements:
- Proven experience with RentManager (non-negotiable)
- Strong bookkeeping experience (AR/AP, reconciliations, reporting)
- Background in real estate or property management
- Excellent attention to detail and organizational skills
- Strong written and verbal communication skills
- Ability to handle sensitive financial information with integrity
- Comfortable working with monitoring tools and structured workflows
Nice to Have:
Spanish-speaking ability (preferred but not required)
