Overview:
We are seeking a detail-oriented and organized Property Management Bookkeeper /Administrative Assistant to support the day-to-day financial and administrative operations of a growing property management company. The ideal candidate will have experience with property management accounting, accounts payable and receivable, bank reconciliations, data entry, and Rent Manager software.
Key Responsibilities:
Accounting & Bookkeeping
- Manage Accounts Payable (AP) and Accounts Receivable (AR).
- Process vendor invoices and payments.
- Record tenant payments and charges.
- Perform bank reconciliations and resolve discrepancies.
- Maintain accurate financial records and reporting.
Property Management Administration
- Enter and update tenant, property, and financial information in Rent Manager.
- Review rent charges and payment postings.
- Assist with maintenance-related administrative tasks and follow-ups.
- Support lease and tenant record management.
- Maintain organized digital records and documentation.
Data Entry & Reporting
- Ensure accurate and timely data entry.
- Generate reports as requested.
- Monitor account balances and transaction activity.
- Assist with bookkeeping audits and financial reviews.
General Administrative Support
- Respond to internal requests and administrative inquiries.
- Follow up on outstanding items with vendors and tenants.
- Support special projects and process improvement initiatives.
- Assist ownership with day-to-day operational tasks.
Qualifications:
- Previous experience in bookkeeping, accounting, or property management administration.
- Experience with Accounts Payable and Accounts Receivable.
- Strong bank reconciliation experience.
- Proficiency in Microsoft Excel and Google Workspace.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Professional written and verbal communication skills.
Preferred Qualifications:
- Experience using Rent Manager.
- Property management industry experience.
- Bookkeeping or accounting background.
- Spanish-English bilingual skills (preferred but not required).
Schedule:
- Full-Time
- Monday–Friday
- 9:00 AM – 5:00 PM EST
Success Measures:
- Accurate and timely AP/AR processing.
- Clean and reconciled bank accounts.
- Accurate data entry within Rent Manager.
- Timely completion of administrative tasks.
- Reduced owner involvement in day-to-day bookkeeping operations.
- Strong organization and maintenance of financial records.
