Overview:
We are seeking a highly capable Executive Assistant / Secretary to support day-to-day
administrative and financial operations. This role requires someone detail-oriented, proactive,
and tech-savvy—especially with modern AI tools.
Key Responsibilities:
- Manage billing processes, including invoicing and payment tracking
- Handle Accounts Payable (AP) and Accounts Receivable (AR) administrative tasks
- Maintain accurate financial and administrative records
- Provide general executive and administrative support
- Assist with scheduling, email management, and coordination tasks
- Leverage AI tools to improve workflows, automate tasks, and increase efficiency
Requirements:
- Proven experience as an Executive Assistant, Secretary, or similar role
- Strong understanding of AP/AR processes and billing systems
- Highly organized with strong attention to detail
- Excellent written and verbal communication skills
- Tech-savvy with the ability (and willingness) to use AI tools effectively
- Proactive problem-solver with a high level of initiative
Non-Negotiables:
- Proven experience as an Executive Assistant, Secretary, or similar role
- Strong understanding of AP/AR processes and billing systems
- Highly organized with strong attention to detail
- Excellent written and verbal communication skills
- Tech-savvy with the ability (and willingness) to use AI tools effectively
- Proactive problem-solver with a high level of initiative
Success Metrics:
- Accurate and timely billing and financial admin work
- Improved efficiency through AI and process optimization
- Clear, consistent communication and task follow-through
