Overview:
Our client is looking for a proactive and detail-oriented Estimating & Operations Virtual Assistant to support the day-to-day operations of a growing low-voltage and security systems business. This role is ideal for someone with experience in estimating, takeoffs, construction plans, low-voltage systems, security cameras, CCTV, or related technical services. The Virtual Assistant will assist with preparing estimates, supporting operational processes, organizing project information, documenting workflows, and helping improve the company’s overall systems and efficiency. The ideal candidate is resourceful, organized, and proactive someone who does not wait to be assigned every task but can identify areas that need attention and contribute to improving processes.
Key Responsibilities:
Estimating & Takeoffs
- Review project plans, drawings, and specifications.
- Assist with quantity takeoffs and estimating for low-voltage projects.
- Support the preparation of project estimates and proposals.
- Identify equipment, materials, and labor requirements.
- Research pricing and organize vendor or supplier information.
- Assist with estimates for security and surveillance systems, including CCTV camera installations.
- Maintain organized records of estimates, proposals, and project documentation.
Operations & Project Support
- Assist with day-to-day operational and administrative tasks.
- Organize job information, project files, photos, and documentation.
- Help track project progress and ensure tasks are completed on time.
- Support quality control and accountability processes.
- Assist with organizing information from job sites, including photos and walk through documentation.
- Follow up on outstanding tasks and help ensure proper project closeout.
- Coordinate and document processes between the office and field operations.
SOPs & Process Improvement
- Create, update, and maintain Standard Operating Procedures (SOPs).
- Document existing workflows and identify opportunities for improvement.
- Help implement systems that improve efficiency, organization, and accountability.
- Create checklists, templates, and process documentation for recurring tasks.
- Proactively identify operational gaps and recommend solutions.
Social Media & General Administrative Support
- Assist with basic social media coordination and content organization.
- Help organize marketing materials and project photos.
- Support general administrative tasks as needed.
- Take on additional productive tasks during slower periods and proactively identify ways to support the business.
Qualifications:
Required
- Previous experience as an Estimator, Estimating Assistant, Operations Assistant, Project Coordinator, or Virtual Assistant.
- Experience reviewing plans, drawings, or construction-related documents.
- Familiarity with quantity takeoffs and estimating processes.
- Strong organizational and attention-to-detail skills.
- Ability to work independently and manage multiple priorities.
- Excellent problem-solving and research skills.
- Strong written and verbal English communication skills with a clear, professional accent.
- Highly proactive with the ability to identify additional tasks and opportunities for improvement.
- Comfortable working during U.S. business hours.
Preferred
- Experience in the low-voltage, electrical, security systems, CCTV, access control, or construction industry.
- Experience preparing estimates for security camera or surveillance system installations.
- Familiarity with construction estimating or takeoff software.
- Experience creating SOPs and improving business processes.
- Experience supporting field service or project-based businesses.
- Basic social media management or content coordination experience.
Work Setup:
- Remote- Philippines
- Full-Time Virtual Assistant
- Regular U.S. business hours
