Overview:
We are looking for a highly organized, detail-oriented, and reliable Data Entry & Executive Assistant to support online fundraising campaigns. This role will be responsible for managing high-volume data entry, updating fundraising pages, and assisting with day-to-day administrative and executive support tasks. The ideal candidate is comfortable working with multiple tasks simultaneously, follows instructions carefully, and has excellent attention to detail. This is a non-voice position with no phone calls required.
Key Responsibilities:
Data Entry & Website Updates
- Enter and update information accurately based on Excel spreadsheets and WhatsApp requests.
- Make changes to fundraising pages, including:
– Fundraising goals
– Contact information
– Campaign details
– Other technical or administrative updates - Manage updates across platforms such as Charity.com and DriveUp.com.
- Process a high volume of requests efficiently while maintaining accuracy.
- Review information carefully before submitting or publishing changes.
- Keep campaign information organized and up to date.
Virtual Assistant / Administrative Support
- Monitor and respond to assigned tasks through WhatsApp.
- Assist with general administrative and executive support as needed.
- Help manage emails, documentation, and other administrative requests.
- Assist with bill payments and other routine administrative tasks when assigned.
- Maintain organized records and documentation.
- Support the team with additional digital and administrative tasks as required.
Communication
- Primary communication will be through WhatsApp and other digital communication tools.
- No outbound or inbound phone calls are required.
- Must be comfortable receiving multiple requests and prioritizing tasks accordingly.
Qualifications & Skills:
- Previous experience in data entry, virtual assistance, administrative support, or a similar role.
- Excellent attention to detail and accuracy.
- Strong organizational and multitasking skills.
- Comfortable working with spreadsheets, particularly Excel or similar tools.
- Strong computer and internet skills.
- Ability to learn and navigate new websites and digital platforms quickly.
- Able to follow detailed instructions independently.
- Strong written communication skills.
- Reliable, responsive, and able to work efficiently in a fast-paced environment.
- Experience handling high-volume administrative or data-entry work is a plus.
Training:
Training will be provided on the specific Charity.com and DriveUp.com platforms, as well as the client’s internal workflow and processes.
Schedule:
- Sunday–Thursday
- Target schedule may be approximately 10:00 AM–6:00 PM or 11:00 AM–7:00 PM EST
- Some flexibility may be available depending on the candidate’s availability and campaign requirements.
Start Date:
Target start date: Around October 15, 2026, in preparation for the first fundraising campaign.
Ideal Candidate:
The ideal candidate is someone who is extremely detail-oriented, dependable, organized, and comfortable handling repetitive digital tasks without sacrificing accuracy. Because the role may involve managing updates across multiple fundraising campaigns, the ability to multitask and carefully track requests is essential.
What Success Looks Like:
- Data and campaign updates are completed accurately and on time.
- Requests received through WhatsApp are properly tracked and completed.
- Fundraising pages remain current and error-free.
- Administrative tasks are handled reliably and with minimal supervision.
- The assistant can efficiently manage multiple requests during busy campaign periods.
