Overview:
We are looking for a highly organized and detail-oriented Bookkeeper / Administrative Assistant to support day-to-day bookkeeping, financial administration, and general administrative operations. The ideal candidate is someone who is accurate, dependable, organized, and comfortable handling sensitive financial information. This role requires strong attention to detail, good communication skills, and the ability to manage multiple priorities with minimal supervision.
Key Responsibilities:
Bookkeeping & Financial Administration
- Maintain accurate and up-to-date financial records
- Record and categorize income and expenses
- Process accounts payable and accounts receivable
- Prepare and send invoices and follow up on outstanding payments
- Reconcile bank and credit card transactions
- Assist with monthly financial reporting and close
- Monitor transactions and identify discrepancies or unusual activity
- Maintain organized digital records of receipts, invoices, bills, and financial documents
- Assist with payroll-related administrative tasks as needed
- Coordinate with the accountant or CPA on financial documentation and reporting
- Ensure bookkeeping records are complete and properly maintained
Administrative Support
- Manage emails, documents, spreadsheets, and other administrative tasks
- Maintain organized digital files and records
- Prepare reports, summaries, and data entry as needed
- Assist with scheduling, follow-ups, and general office coordination
- Communicate with vendors, clients, and internal team members when necessary
- Track administrative tasks and ensure deadlines are met
- Provide general support to management and other departments
Required Qualifications:
- Proven experience in bookkeeping, accounting administration, or a similar role
- Strong understanding of basic bookkeeping principles
- Excellent attention to detail and accuracy
- Strong organizational and time-management skills
- Proficiency with spreadsheets, particularly Microsoft Excel or Google Sheets
- Comfortable working with accounting/bookkeeping software
- Strong written and verbal communication skills
- Ability to handle confidential financial and business information
- Ability to work independently and meet deadlines
- Strong problem-solving and follow-through skills
Preferred Qualifications:
- Experience with QuickBooks Online or similar accounting software
- Experience handling accounts payable and accounts receivable
- Experience with bank and credit card reconciliation
- Experience supporting U.S.-based businesses
- Familiarity with financial reporting and month-end processes
- Previous experience in a remote or virtual assistant environment
Ideal Candidate:
The ideal candidate is:
- Detail-oriented — catches errors before they become problems
- Highly organized — keeps financial and administrative records easy to find
- Reliable — consistently follows through on assigned responsibilities
- Proactive — identifies issues and takes action rather than waiting to be asked
- Trustworthy — understands the sensitivity of financial information
- Tech-savvy — learns new software and systems quickly
- Communicative — provides clear updates and asks questions when clarification is needed
