Overview:
We are seeking an experienced Construction Bookkeeper with strong QuickBooks Desktop expertise to support a residential construction and home-building company. The ideal candidate will manage day-to-day bookkeeping, accounts payable and receivable, payroll, reconciliations, and financial reporting across multiple construction projects. This role requires more than basic bookkeeping. The successful candidate must understand construction-related transactions, recognize the business context behind financial activity, and prepare customized, easy-to-understand financial reports using Excel or PDF formats to support management decision-making.
Schedule:
- Full-Time
- Monday–Friday, 9:00 AM–5:00 PM EST
Key Responsibilities:
Accounts Payable and Vendor Management
- Process, organize, and track vendor invoices and payment requests.
- Verify invoice details and ensure expenses are recorded accurately.
- Monitor payment schedules and maintain organized vendor records.
- Coordinate with vendors regarding invoices, payments, and discrepancies.
Accounts Receivable and Client Coordination
- Prepare and track client invoices and outstanding balances.
- Monitor receivables across approximately seven client accounts.
- Maintain professional relationships with clients regarding billing and payment status.
- Resolve billing discrepancies and coordinate payment follow-ups.
QuickBooks Desktop and General Bookkeeping
- Maintain accurate financial records in QuickBooks Desktop.
- Record and categorize daily financial transactions.
- Reconcile bank accounts and credit card statements.
- Track expenses and maintain supporting documentation.
- Ensure the accuracy and completeness of financial records across multiple projects.
Payroll Administration
- Process payroll for approximately four employees.
- Verify payroll data, hours, and applicable deductions.
- Maintain payroll records and ensure timely processing.
Construction Financial Reporting
- Prepare customized financial reports tailored to management’s needs.
- Develop clear Excel spreadsheets and PDF reports rather than relying solely on standard QuickBooks reports.
- Organize financial data by client, project, expense category, or other relevant business requirements.
- Identify unusual transactions, discrepancies, and potential reporting issues.
- Provide meaningful financial insights that help management understand project costs and business performance.
Administrative and Financial Support
- Maintain organized digital files for invoices, receipts, statements, and financial documents.
- Assist with expense tracking and documentation for construction projects.
- Coordinate with management to clarify transactions and understand project-specific financial requirements.
- Recommend improvements to bookkeeping workflows, reporting accuracy, and financial record keeping.
Required Qualifications:
- Proven experience as a bookkeeper, preferably in construction or residential home building.
- Strong, hands-on experience with QuickBooks Desktop.
- Experience handling accounts payable, accounts receivable, bank reconciliations, and credit card reconciliations.
- Proficiency in Microsoft Excel, including organizing financial data and preparing customized reports.
- Experience with payroll processing and vendor invoice management.
- Strong analytical skills and the ability to understand the context behind financial transactions.
- Excellent written and verbal English communication skills.
- High attention to detail, accuracy, organization, and confidentiality.
- Ability to work independently while communicating effectively with management.
Preferred Qualifications:
- Experience supporting a construction contractor, home builder, or residential developer.
- Familiarity with construction project expenses, vendor payments, and client billing arrangements.
- Experience preparing management reports and customized financial summaries.
- Ability to handle high-volume financial transactions across multiple projects.
